Process

Faculty-specific Information

Please check with your respective Faculty to see if there are any internal Faculty processes or deadlines that you must meet before submitting an application.

• Faculty of Arts
• Faculty of Dentistry
• Faculty of Education
• Faculty of Land & Food Systems
• Faculty of Medicine
• Faculty of Science
• Sauder School of Business

All applications are reviewed first by internal Faculty TLEF committees and then by the TLEF Adjudication Committee (comprised of a broad representation from UBC Faculties and student representation from the Alma Mater Society and the Graduate Student Society). The internal Faculty TLEF committees provide their approval for Large TLEF Transformation project proposals and advise on Small TLEF Innovation project proposals.

After the Faculty review, the TLEF Adjudication Committee reviews all applications and makes funding recommendations to the Provost. Large TLEF Transformation proposals that do not receive internal Faculty approval will not generally be recommended for funding by the TLEF Adjudication Committee. Applicants to the TLEF receive notification of the results of the adjudication process in December (Large TLEF Transformation projects) and in February (Small TLEF Innovation projects).

Budget considerations

TLEF project budgets must be reasonable, aligned with the objectives of the project, and include a clear justification for all costs associated with the project.

• TLEF applicants and co-applicants who are UBC faculty and staff cannot be hired for a position that receives salary from a TLEF project budget. UBC students who are co-applicants on a TLEF proposal may be hired for a position that receives salary from the TLEF budget.
• TLEF funds cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
• The TLEF is not an equipment fund. Applicants will not generally receive funding to buy equipment. If there is a request for equipment it must be justified in relation to the project goals, not exceed 30% of the overall project budget, and also include significant in-kind funding from the Faculty.
• TLEF funds cannot be used to cover conference or travel expenses for faculty or staff, or for costs to support the dissemination of project outcomes.
• Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals. The TLEF Adjudication Committee will cut or reduce catering costs if they deem them excessive.

You can consult with the CTLT to develop the budget for your project either at TLEF drop-in sessions or by contacting tlef.info@ubc.ca to arrange a time to meet with a consultant from the CTLT.

In developing a proposal for the TLEF, an accurate budget projection is important. For your assistance, please see below a table of cost estimates for various services that can be included in TLEF proposals. These estimates represent maximum amounts for various services that will be supported through TLEF funding, but you should budget on the basis of the actual cost of the people you are planning to employ in the project.