2018 TLEF Funding: Large and Small Projects

There are two types of projects supported by the TLEF, with different proposal development timelines.

Large TLEF Projects (more than $50,000)

Large TLEF Projects that align with the strategic priorities of the Faculty and the University have a two-stage proposal development process:

  • An initial letter of intent (LOI) must be submitted online by 3:00 pm on July 14, 2017. (Closed)
  • Faculties conduct an internal review of all submitted LOIs.
  • The TLEF Adjudication Committee reviews the Faculty decisions on the LOIs.
  • LOIs supported by the Dean of the respective Faculties and the TLEF Adjudication Committee are invited by the Vice-Provost to develop a full Large TLEF proposal, to be submitted by 3:00 pm on October 13, 2017. (Closed)
  • If you have an existing, multi-year Large TLEF Project (funded in 2017 or a previous TLEF round), you do not need to submit a new LOI.  You will, however, need to submit an updated proposal and budget for 2nd- or 3rd- year funding along with an Interim Report October 13, 2017. (Closed)

Small TLEF Projects (less than $50,000)

  • For new Small TLEF Projects, applicants must submit a proposal by 3:00 pm on November 17, 2017.
  • If you have an existing multi-year Small TLEF Project (funded in 2017 or a previous TLEF round), you will need to submit an updated proposal and budget for 2nd- or 3rd- year funding along with an Interim Report by 3:00 pm on November 17, 2017.

Proposal Submissions

All proposals must be submitted using the TLEF online application system.
Apply online

  • Applicants are asked not to forward applications directly to Faculty Deans’ offices or to the Office of the Provost and VP Academic: all proposals must be submitted online.
  • Late proposals will not be accepted.
  • Emailed proposals will not be accepted.

Faculty-specific Information

Please check with your respective Faculty to see if there are any internal Faculty processes or deadlines that you must meet before submitting an application.

Adjudication of Proposals

All Large and Small TLEF Project proposals are reviewed first by internal Faculty TLEF committees and then by the TLEF Adjudication Committee (comprising broad UBC faculty and student representation). The internal Faculty TLEF committees provide their approval for Large TLEF Project proposals and advise on Small TLEF Project proposals.

After the Faculty review of the proposals, the TLEF Adjudication Committee will review all applications and make funding recommendations to the Provost. Large TLEF Project proposals that do not receive internal Faculty approval will not be recommended for funding by the TLEF Adjudication Committee. Letters will be sent to all principal applicants in December (Large TLEF Projects) and in February (Small TLEF Projects) indicating whether or not their proposals were successful and, in the case of successful proposals, the amount of funding granted.

Proposal Templates

You can use the proposal templates below to help you develop your proposal. These templates are for reference only as you will need to use the TLEF online application system to submit your proposal. You can use the TLEF online application system to develop as well as invite others to collaborate on your proposal ahead of making your final submission.

Please note, the TLEF online application system only accepts plain text, so you will not be able to use tables, graphs, or charts in your LOI or proposal. We apologize for any inconvenience.

2018 Large TLEF Projects

Letter of Intent Template: Word | PDF
Proposal Template: Word | PDF
Budget Template: Excel
Interim Report Template: Word | PDF

2018 Small TLEF Projects

Proposal Template: Word | PDF
Budget Template: Excel
Interim Report Template: Word | PDF

Cost Estimates

In developing a proposal for the TLEF, an accurate budget projection is important. For your assistance, please see below a table of cost estimates for various services that can be included in TLEF proposals. Please note:

  • The TLEF Committee will normally not fund these services at higher rates.
  • TLEF funds cannot be used to purchase external consulting or other types of services where the expertise is available within UBC at a reasonable cost and in a timely manner.
  • TLEF funds cannot be used to cover conference or travel costs for faculty or staff.

You can also work with CTLT to develop the budget for your project either at drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT at, to arrange a time for consultation.

Item Estimated Rate / Cost
Teaching & Learning Fellow
  • $62,700.00/yr (includes benefits)
Instructional Design;
Project Management; Consultation & Facilitation
  • $63.00/hr (internal)
Computer Programming; Graphic Design;
Web Design & Development
  • $17.00-$20.00/hr (UBC undergraduate student)
  • $25.00-$30.00/hr (UBC graduate student)
  • $40.00-$58.00/hr (UBC staff)
Keynote Speaker / Presenter Range
  • $50.00-$125.00/hr
  • Travel extra
Web Maintenance & Hosting For TLEF projects of low complexity, hosting is available free of charge through either UBC Blogs or extensive programming or integration with UBC systems, additional budget should be factored in. Costs will vary depending on the site design and complexity, and individual needs. Please consult with Faculty and University service units to ensure that you have received feedback on your plan and assistance with your budget estimates.
Media Production Kit UBC will centrally loan media kits to TLEF projects to support basic, self-produced media content (e.g. video cameras, lighting/audio kits, and software licensing). In addition to kits, projects can make use of the one-button studio and light-board in the UBC Studio, as well as media consultation support without charge.
Media Production Media costs can vary dramatically according to the type of media being produced, the size of the project, and the production and post-production approaches used. UBC provides free consultation support through UBC Studios’ ( Creative Development and Media Production services to help you develop a plan and budget for media in your project. To arrange for a consultation regarding your project’s media needs, please send an email to
Student Wages CUPE 2278 (as of Sept. 1, 2017).A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.

  • GTA I: $31.92/hr or $1,532.08/month
  • GTA II: $30.71/hr or $1,474.27/month
  • UTA I: $17.16/hr or $823.62/month
  • UTA II: $15.32/hr or $735.38/month
  • Marker: $14.70/hr or $705.52/month
  • RA: Rates set at the Faculty’s discretion
Additional Wages
  • Project Worker: $15.40-$16.43/hr
  • Project Assistant: $17.95-$19.03/hr
  • Office/Library Worker: $18.02/hr
  • Researcher/Professional: $22.12-$31.86/hr