In the 2020 TLEF funding round, we are calling for proposals for two kinds of projects.
Large TLEF Transformation Projects
TLEF Transformation projects are large, multi-year projects that are intended to advance UBC’s strategic goals relating to transformative learning. These projects aspire to impact multiple courses or programs, have the potential to involve collaboration across departments or Faculties, and align with one or more strategies or priorities in UBC’s Strategic Plan.
Large TLEF Transformation projects can request up to $250,000 over the life of the project, and can run up to three years.
- An initial letter of intent (LOI) must be submitted online by 3:00 pm on July 11, 2019
- Faculties conduct an internal review of all submitted LOIs.
- The TLEF Adjudication Committee reviews the Faculty decisions on the LOIs.
- Applicants whose LOIs are supported by the Dean of the respective Faculties and the TLEF Adjudication Committee will be invited by the Associate Provost, Teaching and Learning, to develop a full proposal, to be submitted by 3:00 pm on October 10, 2019.
- If you have an existing, multi-year Large TLEF Project (funded in 2018 or a previous TLEF round), you do not need to submit a new LOI. You will, however, need to submit an updated proposal and budget for 2nd- or 3rd- year funding along with an Interim Report by 3:00 pm on October 10, 2019.
Small TLEF Innovation Projects (will open in September)
Small TLEF Innovation projects are grassroots projects that are intended to support experimentation with pedagogical approaches that have strong potential to enhance learning. These projects should also align with UBC’s strategic priorities relating to transformative learning, but they are typically smaller in scope and scale, and may involve more experimentation and exploration of new and emerging approaches to support learning.
Small TLEF Innovation projects can request up to $50,000 over the life of the project, and can run from one to three years.
- For new Small TLEF Innovation projects, applicants must submit a proposal by 3:00 pm on November 14, 2019.
- If you have an existing multi-year Small TLEF Project (funded in 2018 or a previous TLEF round), you will need to submit an updated proposal and budget for 2nd- or 3rd-year funding along with an Interim Report by 3:00 pm on November 14, 2019.
All proposals must be submitted using the TLEF online application system.
- Applicants are asked not to forward applications directly to Faculty deans' offices or to the Office of the Provost and VP Academic: all proposals must be submitted online.
- Late proposals will not be accepted.
- Emailed proposals will not be accepted.
Please check with your respective Faculty to see if there are any internal Faculty processes or deadlines that you must meet before submitting an application.
- Faculty of Arts
- Faculty of Land & Food Systems
- Faculty of Medicine
- Faculty of Science
- Sauder School of Business
All applications are reviewed first by internal Faculty TLEF committees and then by the TLEF Adjudication Committee (comprising broad UBC faculty and student representation from the AMS and GSS). The internal Faculty TLEF committees provide their approval for Large TLEF Transformation project proposals and advise on Small TLEF Innovation project proposals.
After the Faculty review, the TLEF Adjudication Committee reviews all applications and makes funding recommendations to the Provost. Large TLEF Transformation projects that do not receive internal Faculty approval will not generally be recommended for funding by the TLEF Adjudication Committee. Applicants to the TLEF receive notification on the results of the adjudication process in December (Large TLEF Transformation projects) and in February (Small TLEF Innovation projects).
TLEF project budgets must be reasonable and in line with the objectives of the project. TLEF project budgets must include a clear justification for all costs associated with the project.
- TLEF applicant and co-applicants cannot be hired for a position that receives salary from the TLEF project budget.
- Proposals for 2nd- or 3rd-year funding must include a detailed Interim Report as part of the online application process, outlining overall progress and project expenses from the previous year’s funded activity. For reference purposes only, you can download a Word or PDF copy.
- TLEF funds cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
- The TLEF is not an equipment fund. Applicants will not generally receive funding to buy equipment. If there is a request for equipment it must be justified in relation to the project goals, not exceed 30% of the overall project budget, and also include significant in-kind funding from the Faculty.
- TLEF funds cannot be used to cover conference or travel expenses for faculty or staff.
- Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals. The TLEF Adjudication Committee will cut or reduce catering costs if they deem them excessive.
You can consult with CTLT to develop the budget for your project either at TLEF drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT (email@example.com) to arrange a time for a private consultation.
In developing a proposal for the TLEF, an accurate budget projection is important. For your assistance, please see below a table of cost estimates for various services that can be included in TLEF proposals. These estimates represent maximum amounts for various services that will be supported through TLEF funding, but you should budget on the basis of the actual cost of the people you are planning to employ in the project.
|Item||Estimated Rate or Cost|
|Faculty Course Release||$10,000 per course. The cost of faculty course releases is split 50/50 between the Office of the Provost and VP Academic and the Faculty, so you will need to ensure that you have your Faculty’s support and commitment for matching funds before you request course release in your proposal.|
|Teaching & Learning Fellow||
|Consultation & Facilitation||
|Learning Design / Instructional Design||
|Computer Programming and Application Development||
If you are applying to the TLEF to develop or adopt a learning technology tool, you need to consult with Learning Technology Hub staff to ensure that your development plans align with the UBC learning ecosystem guidelines for Learning Technology adoption or development. Please contact Marianne Schroeder (firstname.lastname@example.org) if your project relates to the development of a Learning Technology tool.
Web Design & Development
|Keynote Speaker / Presenter Range||
|Web Maintenance & Hosting||For TLEF projects of low complexity, hosting is available free of charge through either UBC Blogs or cms.ubc.ca. For extensive programming or integration with UBC systems, additional budget should be factored in. Costs will vary depending on the site design and complexity, and individual needs. Please consult with Faculty and University service units to ensure that you have received feedback on your plan, and for assistance with your budget estimates.|
|Media Production Kit||UBC will centrally loan media kits to TLEF projects to support basic, self-produced media content (e.g. video cameras, lighting/audio kits, and software licensing). In addition to kits, projects can make use of the one-button studio and light-board in the UBC Studio, as well as media consultation support without charge.|
|Media Production||Media costs can vary dramatically according to the type of media being produced, the size of the project, and the production and post-production approaches used. UBC provides free consultation support through UBC Studios’ (ubcstudios.ubc.ca) Creative Development and Media Production services to help you develop a plan and budget for media in your project. To arrange for a consultation regarding your project's media needs, please send an email to email@example.com.|
If you plan to employ students in TLEF projects, you should use the rates below in determining your project budget.
CUPE 2278 (as of July 1, 2018). A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.