Process

2019 TLEF Funding

In the 2019 TLEF funding round, we are calling for proposals for three kinds of projects.

Special Call: Undergraduate Program Evaluation and Renewal Projects

With support from the Provost’s office and Strategic Plan Implementation funding, $1,000,000 will be earmarked for program renewal, with four to six projects being funded over the next three years. These projects should focus on program level learning outcomes and/or competencies. Program level learning outcomes are statements regarding what students should know or be able to do as a result of a program of study. In this call, we define competencies as the abilities or attributes that students need to perform well both within and beyond academia.

In addition to financial support to the academic units, support will be provided by CTLT  for project management, curriculum planning and support, Learning Design and Evaluation.

  • An initial letter of intent (LOI) must be submitted online by 3:00 pm on July 12, 2018.
  • Faculties conduct an internal review of all submitted LOIs.
  • The TLEF Adjudication Committee reviews the Faculty decisions on the LOIs.
  • Applicants whose LOIs are supported by the Dean of the respective Faculties and the TLEF Adjudication Committee will be invited by the Associate Provost, Teaching and Learning, to develop a full proposal, to be submitted by 3:00 pm on October 11, 2018.

Large TLEF Transformation Projects

TLEF Transformation projects are large, multi-year projects that are intended to advance UBC’s strategic goals relating to transformative learning. These projects aspire to impact multiple courses or programs, and have the potential to involve collaboration across departments or Faculties, and align with one or more strategies or priorities in UBC’s Strategic Plan.

Large TLEF Transformation projects can request up to $250,000 over the life of the project, and can run up to three years.

  • An initial letter of intent (LOI) must be submitted online by 3:00 pm on July 12, 2018.
  • Faculties conduct an internal review of all submitted LOIs.
  • The TLEF Adjudication Committee reviews the Faculty decisions on the LOIs.
  • Applicants whose LOIs are supported by the Dean of the respective Faculties and the TLEF Adjudication Committee will be invited by the Associate Provost, Teaching and Learning, to develop a full proposal, to be submitted by 3:00 pm on October 11, 2018.
  • If you have an existing, multi-year Large TLEF Project (funded in 2018 or a previous TLEF round), you do not need to submit a new LOI. You will, however, need to submit an updated proposal and budget for 2nd- or 3rd- year funding along with an Interim Report by 3:00 pm on October 11, 2018.

Small TLEF Small Innovation Projects

Small TLEF Innovation projects are grassroots projects that are intended to support experimentation with pedagogical approaches that have strong potential to enhance learning. These projects should also align with UBC’s strategic priorities relating to transformative learning, but they are typically smaller in scope and scale, and may involve more experimentation and exploration of new and emerging approaches to support learning.

Small TLEF Innovation projects can request up to $50,000 over the life of the project, and can run from one to three years.

  • For new Small TLEF Innovation projects, applicants must submit a proposal by 3:00 pm on November 15, 2018.

If you have an existing multi-year Small TLEF Project (funded in 2018 or a previous TLEF round), you will need to submit an updated proposal and budget for 2nd- or 3rd-year funding along with an Interim Report by 3:00 pm on November 15, 2018.


Proposal Submissions

All proposals must be submitted using the TLEF online application system.
Apply online

  • Applicants are asked not to forward applications directly to Faculty deans’ offices or to the Office of the Provost and VP Academic: all proposals must be submitted online.
  • Late proposals will not be accepted.
  • Emailed proposals will not be accepted.

Faculty-specific Information

Please check with your respective Faculty to see if there are any internal Faculty processes or deadlines that you must meet before submitting an application.


Adjudication of LOIs / Proposals

All applications are reviewed first by internal Faculty TLEF committees and then by the TLEF Adjudication Committee (comprising broad UBC faculty and student representation). The internal Faculty TLEF committees provide their approval for Large TLEF Transformation project proposals and advise on Small TLEF Innovation project proposals.

After the Faculty review, the TLEF Adjudication Committee reviews all applications and makes funding recommendations to the Provost. Large TLEF Transformation projects that do not receive internal Faculty approval will not generally be recommended for funding by the TLEF Adjudication Committee. Applicants to the TLEF receive notification on the results of the adjudication process in December (Large TLEF Transformation projects and Undergraduate Program Evaluation and Renewal projects) and in February (Small TLEF Innovation projects).


Application Templates

You can use the templates below to help you develop your LOI and proposal. These templates are for reference only as you will need to use the TLEF online application system to submit your application. You can use the online system to develop as well as invite others to collaborate on your proposal ahead of making your final submission.

Please note, the TLEF online application system only accepts plain text, so you will not be able to use tables, graphs, or charts in your LOI or proposal. We apologize for any inconvenience.

2019 Large TLEF Transformation projects / Undergraduate Program Evaluation and Renewal projects

Letter of Intent template: Word | PDF

2019 Small TLEF Innovation Projects

Templates for the Small TLEF Innovation projects will be released in September 2018.


Cost Estimates

Budget considerations:

The project budget must be appropriate and justified, with a clear justification of all associated costs.

  • It is normally not permissible for a TLEF applicant nor a co-applicant to be hired for a position that receives salary from the TLEF project budget.
  • Proposals for 2nd- or 3rd-year funding must include a detailed Interim Report as part of the online application process, outlining overall progress and project expenses from the previous year’s funded activity.
  • TLEF funds cannot be used to purchase external consulting or other types of services where those expertise are available within UBC at a reasonable cost and in a timely manner.
  • TLEF funds cannot be used to cover conference or travel expenses for faculty or staff.
  • Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals. The TLEF Adjudication Committee will cut catering costs out if they are deemed excessive.

You can consult with CTLT to develop the budget for your project either at our drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT (jeff.miller@ubc.ca) to arrange a time for a private consultation.

In developing a proposal for the TLEF, an accurate budget projection is important. For your assistance, please see below a table of cost estimates for various services that can be included in TLEF proposals. The TLEF Adjudication Committee will normally not fund the services listed below. These estimates represent maximum amounts for various services, but you should budget on the basis of the actual cost of the people you are planning to employ in the project.

Item Estimated Rate or Cost
Faculty Course Release  $10,000 per course. The cost of Faculty course buyouts is split 50/50 between the Office of the Provost and VP Academic and the Faculty, so you will need to ensure that you have your Faculty’s support and commitment for matching funds before you request course release in your proposal.
Teaching & Learning Fellow
  • $62,700.00/yr (includes benefits)

Project Management
  • $64.00/hr (UBC staff)
Consultation & Facilitation
  • $64.00/hr (UBC staff)
Learning Design / Instructional Design
  • $64.00/hr (UBC staff)
  • In order to expand the overall support available to TLEF projects, the CTLT will provide Learning Design/Instructional Design support free of charge, up to 35 hours for Small TLEF Innovation projects, or up to 70 hours for Large TLEF Transformation projects.
Curriculum Development
  • $64.00/hr (UBC staff)
  • In order to expand the overall support available to Large TLEF Transformation projects, CTLT will provide Curriculum Development support free of charge, up to 100 hours.
Evaluation
  • $64.00/hr (UBC staff)
  • In order to expand the overall support available to TLEF projects, CTLT will provide Evaluation support free of charge, up to five hours for Small Innovation projects, or ten hours for Large TLEF Transformation projects.
Computer Programming; Graphic Design;
Web Design & Development
  • $40.00-$58.00/hr (UBC staff)
  • $25.00-$30.00/hr (UBC graduate student)
  • $17.00-$20.00/hr (UBC undergraduate student)

If you are applying to the TLEF to develop a learning technology tool, you need to consult with Learning Technology Hub staff to ensure that your development plans align with the UBC learning ecosystem approaches.

Keynote Speaker / Presenter Range
  • $50.00-$125.00/hr
  • Travel extra
Web Maintenance & Hosting For TLEF projects of low complexity, hosting is available free of charge through either UBC Blogs or cms.ubc.ca. For extensive programming or integration with UBC systems, additional budget should be factored in. Costs will vary depending on the site design and complexity, and individual needs. Please consult with Faculty and University service units to ensure that you have received feedback on your plan, and for assistance with your budget estimates.
Media Production Kit UBC will centrally loan media kits to TLEF projects to support basic, self-produced media content (e.g. video cameras, lighting/audio kits, and software licensing). In addition to kits, projects can make use of the one-button studio and light-board in the UBC Studio, as well as media consultation support without charge.
Media Production Media costs can vary dramatically according to the type of media being produced, the size of the project, and the production and post-production approaches used. UBC provides free consultation support through UBC Studios’ (ubcstudios.ubc.ca) Creative Development and Media Production services to help you develop a plan and budget for media in your project. To arrange for a consultation regarding your project’s media needs, please send an email to tlef.media@ubc.ca.
Student Wages

If you plan to employ students in TLEF projects, you should use the rates below in determining your project budget.

CUPE 2278 (as of July 1, 2018). A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.

  • GTA I  = $32.05/hr or $1,538.21/month
  • GTA II = $30.83/hr or $1,480.17/month
  • UTA I = $17.23/hr or $826.91/month
  • UTA II = $15.38/hr or $738.32/month
  • Marker = $14.76/hr or $708.34/month
Additional Wages
  • Project Worker: $15.40-$16.43/hr
  • Project Assistant: $17.95-$19.03/hr
  • Office/Library Worker: $18.02/hr
  • Researcher/Professional: $22.12-$31.86/hr